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Hybrid Congress Policy

WTC2023 - Hybrid Congress Policy

WTC2023 – Hybrid Congress Policy

By registering for WTC2023 Hybrid Congress, you acknowledge your registration is subject to the Congress GDPR Policy

All attendees of the Hybrid “WTC2023 Congress” must comply with its Hybrid Policy.

If you have any questions regarding these policies, please contact info@wtc2023.gr


Preliminary remarks

“WTC2023” strongly believes in attendees’ participation and in this respect intends to facilitate virtual access for attendees to WTC2023 Congress through the use of electronic means (a “Hybrid Congress”) next to on premises access.

“WTC2023” facilitates the Hybrid Congress by providing attendees the opportunity to follow the proceedings of the WTC2023 and to participate virtually during the Congress.

 “WTC2023” has used its best efforts to ensure that attendees are offered the best virtual experience, attendees may experience issues that are common to any innovative virtual application.


1. General

1.1 “WTC2023” aims to assist the WTC2023 Congress delegates who wish to attend the Hybrid Congress virtually by providing an adequate opportunity to participate electronically and real time during the Congress.

1.2 The platform for Hybrid Congress will be provided by “WTC2023”.

1.3 Virtual attendees must identify themselves electronically via “WTC2023” to enter the Hybrid Congress through a secured access, as set out in the Terms of Use of the Digital Platform.

1.4 Participation instructions for Attendees will be included in the relevant convocation of the Hybrid Congress.

1.5 “WTC2023” reserves the right at all times to modify, suspend, cancel or restrict the mechanisms for electronic participation when this becomes necessary or advisable for technical or security reasons.


2. Special Assistance

“WTC2023” is committed to diversity, inclusion, making the WTC2023 Congress website and other digital assets readily accessible to the interested parties, including to those with disabilities. We are continuously improving all digital assets to comply with all standard accessibility guidelines. If you have questions regarding accessibility of the site and content, please contact  info@wtc2023.gr


3. Meeting rights by Virtual Attendees in Hybrid Congress

3.1 Each Attendee may follow the program of the Hybrid Congress virtually and participate in real time electronically, provided that he/she timely selects this option via the on line Registration Form in accordance with the instructions provided in the convocation of the Hybrid Congress.

3.2 Virtual Attendees are strongly advised to logged in to the on-line platform facilitating the Hybrid Congress prior to the start of it.

3.3 Delegates attending the Hybrid Congress, either virtually, or in-person, are counted at the start of the Hybrid Congress as in-person attendees for calculating how many Attendees are represented at the Hybrid Congress.

3.4 Virtual Platform, including recorded sessions, will be accessible for 2 months after the Congress for all registered delegates


4. Cancellation

“WTC2023” reserves the right to switch to a purely virtual Congress if special circumstances forced us for such alteration as per the relevant Contingency Plan foresees.


5. Technical infrastructure

5.1 “WTC2023” ensures, to the extent reasonably possible, that the technical infrastructure for virtual participation in a Hybrid Congress is properly in place, secured and accessible for Attendees with compatible devices.

5.2 Virtual Attendees should be aware that there will always be certain residual risks in relation to the technical infrastructure used for Hybrid Meetings. These risks include, amongst others: any failure in virtual meeting equipment, software, network infrastructure, servers, internet or telephone connectivity, video or voice equipment, whether or not caused by an information security incident (which includes any unauthorized use, hacking, a Denial of Services attack, a denial of access, any failure or intrusion resulting from the theft or unlawful interception of a password or network access code and any other cyber-attack) or caused by any type of mechanical failure such as any electrical power outage during the Hybrid Meeting. The failure of technology can happen both on the side of “WTC2023 or on the side of Virtual Attendees.

5.3 “WTC2023” will make all reasonable efforts to keep technical support lines available for Attendees who attend the meeting virtually.

5.4 Attendees may inform “WTC2023” of any failure of the technical infrastructure via the technical support lines. Any failure in virtual meeting equipment, software, network infrastructure, servers, internet or telephone connectivity, an electrical power outage or similar events, including an information security incident (which includes any unauthorized use, hacking, a Denial of Services attack, a denial of access, any failure or intrusion resulting from the theft or unlawful interception of a password or network access code and any other cyber-attack), that might prevent virtual participation in the Hybrid Meeting, will in any event be at the risk and to the account of the attendee.

5.5 Any failure of the technical infrastructure that occurs during the Hybrid Meeting which comes to the attention of the Organizers and which affects significantly the course of the Hybrid Congress, shall be communicated by the Organizers to all Attendees who participate in-person or virtually in the Hybrid Meeting. The Organizers may decide at their own discretion, taking into account the potential impact on the decision making-process within the Hybrid Meeting, whether or not the Hybrid Meeting must be suspended or cancelled due to such failure, or proceed without the possibility for some or all Virtual Attendees to participate and/or follow the Hybrid Meeting virtually.


6. Authorization for use of image, name and other likeness

(Recording / Audio, Video, and still photography)

Copyright of the Congress program is owned by “WTC2023”.

“WTC2023” reserves all rights associated with the Congress, including (without limitation) the rights to all recordings or reproductions of presentations at this Congress.

By attending the Congress or logging into the Congress website or application(s) and engaging in any interactive features, you agree that “WTC2023”  and/or third parties authorized by “WTC2023”  may photograph or record your likeness, image, name, voice, and/or words, and may publish, display, reproduce, copy, and distribute your likeness, image, name, voice, and/or words for, educational, or membership activities worldwide in all forms of media now known or later developed, including but not limited to advertising, training, websites, and presentations materials.

You further acknowledge that “WTC2023” and/or third parties authorized by “WTC2023” shall have the right, but not the obligation, to identify you in connection with such media by name and/or affiliation. No royalties will be payable in connection with this authorization or these uses.

Any photography, filming, taping, recording, or reproduction in any medium, including via the use of tripod-based equipment or screen recording applications, of any of the programs presented at the Congress without the express written consent of “WTC2023” is strictly forbidden.

Exception: limited photography for, strictly personal, social, or noncommercial use, are permitted.


7. Hybrid Virtual Event Code of Conduct Policy

You are invited to come as you are and engage with data in a way that is meaningful and applicable to your own personal perspective. As such, we are committed to create an event that is diverse, inclusive, safe, and free from discrimination, regardless of race, religion, color, national origin, citizenship status, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status, physical appearance or any other classification / characteristics (“personal characteristics”) protected by law.

“WTC2023” expects individuals to uphold the professional and educational purposes of “WTC2023” and its congress by respecting the rights, privacy, safety, and dignity of all persons. “WTC2023” expects individuals to exercise professionalism, consideration, and respect in their speech and actions. “WTC2023” expects individuals to refrain from harassing speech and other harassing behavior.


Expected Behavior

  1. Be considerate, respectful, and collaborative.
  2. Refrain from demeaning, discriminatory or harassing behavior and speech (both verbal and written).

Alert WTC2023 organizers if you notice any behavior that is not aligned with this code of conduct by emailing  info@wtc2023.gr 


Unacceptable Behavior

Unacceptable behaviors may include but are not limited to:

  1. Unwelcome and uninvited attention or contact with another Participant
  2. Verbal or written comments, or visual images, that are sexually suggestive, or that denigrate or show hostility or aversion toward an individual, or group of individuals, or that create an intimidating, hostile, or offensive environment, or that unreasonably interfere with an individual’s ability to participate in WTC2023 Congress;
  3. Unwelcome sexual advances, requests for sexual favors or other unwelcome physical, verbal, visual or other conduct of a sexual nature;
  4. Inappropriate, unnecessary or irrelevant use of nudity and/or sexual images;
  5. Intimidating, harassing, abusive, defamatory, profane, discriminatory, derogatory or demeaning speech;
  6. Harmful or prejudicial verbal or written comments or visual images related to personal characteristics;
  7. Deliberate intimidation or stalking;
  8. Harassing photography or recording;
  9. Sustained or repeated disruption of talks or other events;
  10. Express or implied threat of physical or professional harm;
  11. Wearing clothing in video or photos that is not suitable for a professional work environment, that is provocative, inappropriate or otherwise potentially offensive.
  12. Possession of a weapon or any item that can be used as a weapon in your photos or video.
  13. Being intoxicated, as determined by “WTC2023”, in any event site or function. Please drink responsibly.
  14. Show casing or promoting any illegal substance in conversation, chat, photo, video, or text.
  15. Assembling for the purpose of, or resulting in, disturbing the peace, or committing any unlawful act or engaging in any offensive behavior.
  16. Any other illegal activity not already covered above.
  17. Failure to obey any of the rules or regulations of the event or instructions of the event staff.
  18. Sharing your event login credentials with other individuals.


How to report Unacceptable Behavior or Suspicious Person/Behavior

Remember: if you See Something, Say Something

If you experience or witness a life safety emergency, please contact local law enforcement immediately. 

If you have a complaint or concern about harassment, discrimination, bullying or any other conduct that violates the “WTC2023” Code of Conduct, we encourage you to contact us immediately. If you witness this happening to someone else, please report that, too.

You may request that your report remains completely confidential.

Contact via email: info@wtc2023.gr and someone will get back to you


Consequences of Reported Unacceptable Behavior

Upon receiving a report of unacceptable behavior, “WTC2023”’ first priority will be the safety and security of Participants. In order to preserve a safe, educational / professional environment, “WTC2023” reserves the right to temporarily suspend or terminate specific features available to a Participant or to suspend or terminate the Participant’s entire account. When facts are in dispute or cannot be fully established, “WTC2023” reserves the right to take the action most likely to safeguard safety and security of Participants, including termination of a Participant’s account for the remainder of the “WTC2023” Event.

A report of an adjudicated or officially confirmed history of a Participant’s prior unacceptable behavior, if impacting the experience of other Participants at an “WTC2023” Event may, in “WTC2023”’ discretion, be the basis for a response under this Policy.

Violation of this Policy, as determined by “WTC2023” in its sole discretion, is grounds for any action that “WTC2023” deems appropriate, including but not limited to:

– warning the offender,

– denying the offender access to WTC2023 Congress (including revoking or denying registration to the WTC2023 Congress),

“WTC2023” reserves the right to take whatever action it, in its sole discretion, deems appropriate, with respect to the investigation of any matters related to this Policy. 


Communication from “WTC2023”

“WTC2023” will communicate with an individual who reports unacceptable behavior if the individual chooses to submit an attributed report.

“WTC2023” will also communicate with an individual concerning whom a report has been made, to the extent that “WTC2023” is able to identify and contact that individual.

The nature, scope, and content of any such communication is in the sole discretion of “WTC2023”.

If warranted, “WTC2023” may communicate more broadly with Participants at an “WTC2023” Event.

“WTC2023” has the right to communicate about its responses under this Policy to the employers or sponsors of involved Participant’s vendors, local law enforcement, media, and the public as “WTC2023” deems reasonable and appropriate.


8. Scope and Application

The Hybrid Virtual Event Code of Conduct Policy, applies to WTC2023 Congress and all activities related to that, hosted by “WTC2023”.

This Policy applies to any and all participants in WTC2023 Congress, including but not limited to employees, members, volunteers, interns, guests, vendors, contractors, exhibitors, faculty, and other attendees (each a “Participant”). All participants of WTC2023 Congress must abide by this policy.


9. Contact Information

For questions regarding WTC2023 Congress, please contact info@wtc2023.gr

The Code of Conduct may be revised at any time by “WTC2023” and the terms are non-negotiable. This Code of Conduct is without prejudice to “WTC2023”s rights, all of which it expressly reserves.

Together, we can ensure WTC 2023 Congress and all activities related to that, hosted by “WTC2023”, are safe and welcoming.

 

Sample of the report “submission form”

(for Unacceptable Behavior or Suspicious Person/Behavior)

Introductory message:

Kindly note that the following information is needed to proceed with an investigation of the incident or behavior that you are reporting.

All the fields are optional so you can disclose as little, or as much, information as you are comfortable with sharing.

You may choose to remain anonymous; however, “WTC2023” will not be able to follow up with you about the report and may have less ability to investigate fully an anonymous report.

“WTC2023” will only use the information disclosed in this report for the purpose of investigating the report and responding in the manner described in the present Code of Conduct.

– Date of incident:

– Approximate time of incident:

– Name of person making this report:

– If this report is being made on behalf of another person, name of that other person:

– Contact information of person making this report (mobile phone and e-mail):

– Name of person whose behavior prompted this report (if known):

– Location where the incident occurred:

– Is the incident continuing?

– Brief description of the incident or behavior, and concerns:

– Names and contact information of witnesses to the incident (if available):

– Have you previously complained or provided information about this incident or related incidents to “WTC2023”, law enforcement, or other party?

If yes, when and to whom did you provide information?


Additional Comments/ statements at the end of the form:

Information must be truthful; any individual knowingly providing false information may be subject to disciplinary action by “WTC2023”.

Reports of incidents that are determined not to violate “WTC2023” policy are not assumed to be false.